Administrative Assistant for Academic Division/Departments (Part Time)
Eastern Nazarene College, a fully accredited Christian liberal arts college on Boston’s south shore, is seeking a part time (29 hours per week) Administrative Assistant to provide administrative support to the Social Sciences and Social Work programs. You will perform a variety of clerical and administrative functions, including greeting visitors, answering calls, creating and editing documents, assisting in proctoring course content, and managing office supplies and office technology. Reporting to the Administrative Assistant of Academic Affairs, you will work in accordance with the mission, core Christian values and purposes of the College.
Part-Time Hourly Staff
General Office Duties
- Order approved supplies
- Process approved payments and reimbursement requests for Social Work and the Social Sciences
- Coordinate space reservations for program activities
- Attend and record minutes for monthly program meetings
- Additional special projects as assigned by the Social Work Program Director and/or Field Education, Director or Social Science faculty
- Title IX presentation survey tallies
- Program Progression spreadsheet
- Maintaining Canvas course sites
- Proctor social work or social science classes (i.e. exams or video presentations) Proctor student make-up quizzes or exams as needed
- Prepare copies of syllabi and other educational resources for program faculty
- Place educational resources on reserve at the library
- Assist the Social Work Field Education Director with the implementation of the annual Field Education Orientation (fall) and Luncheon (spring)
- Assist the Social Science faculty with the planning and execution of program activities (e.g. Seniors brunch, Meet & Greet with new students)
Electronic Database/Shared Drive
- Update and maintain students’ permanent records, including academic and field documents
- Update and maintain social work and social sciences alumni databases
- Upload all social work and social sciences syllabi at the beginning of each semester
- Maintain and upload the Social Work Field Placement Site Profiles under the direction of the Field Education Director
- Assist the Social Work Director with the processing of student applications and payment for Phi Alpha Honor Society
- Assist the Psi Chi Honor Society with planning and executing activities, including new member induction
- Coordinate payment collection and ordering of Phi Alpha medallions and certificates, as directed by the Program Director
- Coordinate the distribution and collection of the annual graduate survey for social work and the social sciences
- Attend and record minutes for bi-annual social work program advisory committee meetings
- Post approved content on the social work program’s Twitter, Instagram and Facebook accounts
Additional tasks related to the social sciences and social work programs as determined by the program chairs.
- Associates Degree or equivalent required; Bachelor’s Degree preferred.
- Experience in a higher education environment a plus
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail, accuracy, and problem solving skills
- Strong organization and planning skills and able to effectively meet deadlines
- Excellent written and verbal communication skills and a high degree of professionalism
- Proficient in MS Office Suite
- Ability to work independently and also collaborate with all levels of the institution
- Demonstrate excellent customer service
- High value and appreciate for the Church of the Nazarene and a thoughtful understanding of the Wesleyan Holiness tradition
- A strong, committed and vibrant Christian faith, evident in daily life, that connects to the mission, vision, values and lifestyle expectations of the college
Please submit your resume, along with a cover letter, and provide a statement of faith – a statement of your Christian experience, including how your christian commitment models the mission and values of Eastern Nazarene College and your church affiliation and involvement.
Human Resources Director
Eastern Nazarene College, 23 E. Elm Avenue, Quincy, MA 02170
Who We Are
Eastern Nazarene College is a fully accredited Christian liberal arts college and member of the Council for Christian Colleges and Universities (CCCU) with approximately 1,000 students distributed across residential undergraduate, graduate, and adult studies programs. Nestled in a residential neighborhood minutes from downtown Boston, the college’s picturesque New England campus is a window into the world. While our faculty are leaders in their fields, actively involved in publishing and research, they are devoted to teaching and mentoring students in a nurturing, spiritually informed, and academically supportive environment. Students are encouraged to travel, engage in service projects, and participate in internship experiences as a part of their education. Through their classes, work experiences in Boston, and mission trips around the world, students are challenged to open their minds and hearts, preparing them for a lifetime of meaningful work and service to our nation and the world.
Applicants should be committed Christians and active in a local church. Preference in hiring is given to those with Wesleyan convictions and background, though qualified applicants from other Christian traditions will be considered as well. www.enc.edu
Eastern Nazarene College provides a transformational education that equips diverse students to lead and serve our world as agents of Christ’s love and truth.
Eastern Nazarene College will be widely-recognized as a leader in innovative Christian education, renowned for excellence in student achievement, vibrant intercultural community, and global impact
- Holistic education: We provide a holistic educational experience in the liberal arts and professional studies that integrates spiritual, academic, emotional, and social development.
- Christian community: We facilitate the building of loving relationships so that we reflect the Spirit of Christ in our life together.
- Student-centered: We orient our work around the success of our students, making every effort to be responsive to the unique needs, aspirations, and backgrounds of each one.
- Wesleyan: Consistent with our rich Wesleyan holiness tradition, we create and maintain an environment which awakens and fosters truth, righteousness, and justice as made possible by God’s transforming grace through Jesus Christ.
- Civility and hospitality: We intentionally welcome and embrace people from diverse cultures, viewpoints, and faith traditions.
- Servanthood: We model servant leadership to our students and community by building a culture of listening, respect, encouragement, and support.
- Authenticity and transparency: We are deliberately honest in our relationships, candid in our communication, and transparent in our governance in order to foster trust and confidence.
- Excellence: In an effort to provide “the best in education and the best in Christian faith,” we strive for excellence that honors God in all our endeavors.
- Strategic innovation: While remaining deeply rooted in our mission, we are boldly creative and innovative in the methods we employ.
- Accountability: We keep promises, honor commitments, meet and exceed expectations, and are willing to be held accountable for the faithful fulfillment of our responsibilities.
Our lifestyle guidelines reflect the “Articles of Faith and “Agreed Statement of Belief” of the Church of the Nazarene and the Mission Statement of Eastern Nazarene College. The premise of our lifestyle guidelines is to exemplify such personal, moral, and religious conduct as shall be above reproach. This lifestyle premise is for everyone working and living on campus: students, faculty, staff, and administration. This lifestyle premise is a rationale for desirable behavior and attitudes. To be in accord with the purposes and spirit of the College and with the doctrines and standards of the Church of the Nazarene, our lifestyle practices exclude: drinking alcoholic beverages, engaging in sexual acts with anyone other than your spouse, viewing pornographic and violent videos/movies, using illegal drugs or misuse of prescription drugs, participating in gambling, or using tobacco in any form. The College also asks employees to follow dress code guidelines. The College expects all employees to live by this lifestyle premise. We ask for an understanding of the need for lifestyle standards, a good spirit in keeping them, and cooperative efforts in improving them. As ENC employees, we ask that you consider the larger picture that what we do and how we do it reflects on ENC and affects other people as well as ourselves. Our desire is to glorify God in all our efforts.