Executive Assistant to the President
Category: Full-time, Staff
Application Deadline: Until Filled
Eastern Nazarene College, a fully accredited Christian liberal arts college on Boston’s south shore, is seeking an experienced Executive Assistant to provide administrative support to the President, the Board of Trustees, President’s Cabinet, and all other departments, groups, committees, and persons as they relate to the Office of the President. You must have strong communication and organizations skills, the ability to work both independently and collaboratively in an academic community, and must support the traditions and values of Christian higher education.
Please submit your resume, along with a cover letter, and provide a statement of faith – a statement of your Christian experience, including how your Christian commitment models the mission and values of Eastern Nazarene College and your church affiliation and involvement – to email@example.com.
- Provide administrative support for the President, including managing the calendar, planning travel, scheduling meetings, assisting with projects, handling correspondence, and providing general office support. Plan and execute all events sponsored by the Office of the President.
- Coordinate and participate in all cabinet meetings: developing the agenda, distributing supporting documents, and serving as the recording secretary.
- Maintain excellent relationships with a wide variety of external constituents: members of the Board of Trustees, donors, parents, alumni, media, church leaders, government leaders, professional associations, accrediting agencies, and other higher education leaders.
- Serve as the initial point of contact for inquiries directed to the President’s Office, ensuring accurate and prompt referrals and/or the retrieval of the information required for the response.
- Serve as the liaison between the President’s office and all internal college constituents: students, faculty, staff.
- Ensure the smooth functioning of the office, including ordering supplies, reconciling credit card statements, and ensuring prompt payments of invoices.
- Coordinate “remembrances” (births, deaths, special occasions) for employees and friends of the college and others as directed by the President or other departments.
- Facilitate the management of the President’s portfolio of major donors, in coordination with the Office of External Relations.
- Work closely with the regional leaders of the College’s sponsoring denomination to ensure effective communication and participation in regional and national events.
- Oversee the budgets for the Office of the President and the Board of Trustees.
- Provide administrative support to the Board of Trustees and the Chair of the Board: scheduling and coordinating meetings, developing agendas, facilitating zoom meetings, maintaining the Board’s SharePoint site and all board member data, assisting in new trustee orientation, assisting with meeting minutes, and acting as the main liaison between the Board and the President.
- Oversee submission of reports to outside organizations (e.g. IBOE, MDHE, and NECHE).
- Collaborate with the Academic Dean and President in support of requirements for the accrediting body of the College and the Massachusetts Department of Higher Education.
- Co-Chair the Commencement Planning Committee.
- Create and maintain filing systems for the President, Cabinet, and Board of Trustees.
- Maintain confidentiality while dealing with sensitive proprietary information in a discreet and professional manner.
- Schedule Roberts Conference Room and the President’s Conference Room.
- Write occasional letters and memos for the President.
- Other duties as assigned.
- Bachelor’s degree required. 4+ years relevant experience. Experience in higher education a plus.
- Strong Christian commitment with a demonstrated track record of involvement in a local church; support of the doctrine and policies of the Church of the Nazarene
- Profound commitment to the Christian liberal arts and the mission of ENC
- Outstanding organizational and relational skills
- Excellent communication skills: both written and verbal
- Ability to work both independently and collaboratively in an academic community
- Courteous and professional manner with diplomacy and problem-solving skills
- Adept at prioritizing tasks in an ever-changing environment while maintaining a positive mindset and attention to detail
- Ability to ensure that every aspect of the President’s Office is marked by consistent excellence and outstanding customer service
- Ability to maintain the highest level of confidentiality
- Proficiency in Microsoft Office Suite
Who We Are
Eastern Nazarene College is a fully accredited Christian liberal arts college and member of the Council for Christian Colleges and Universities (CCCU) with approximately 1,000 students distributed across residential undergraduate, graduate, and adult studies programs. Nestled in a residential neighborhood minutes from downtown Boston, the college’s picturesque New England campus is a window into the world. While our faculty are leaders in their fields, actively involved in publishing and research, they are devoted to teaching and mentoring students in a nurturing, spiritually informed, and academically supportive environment. Students are encouraged to travel, engage in service projects, and participate in internship experiences as a part of their education. Through their classes, work experiences in Boston, and mission trips around the world, students are challenged to open their minds and hearts, preparing them for a lifetime of meaningful work and service to our nation and the world.
Our benefits include health, dental, tuition benefits for employee and dependents, generous paid time off, life and disability insurance, and more. In addition, as a staff or faculty member in our multi-cultural and close-knit community, you’ll enjoy a variety of unique benefits as you play an active role in achieving our mission and supporting our community.
Applicants should be committed Christians and active in a local church. Preference in hiring is given to those with Wesleyan convictions and background, though qualified applicants from other Christian traditions will be considered as well. www.enc.edu
Eastern Nazarene College provides a transformational education that equips diverse students to lead and serve our world as agents of Christ’s love and truth.
Eastern Nazarene College will be widely-recognized as a leader in innovative Christian education, renowned for excellence in student achievement, vibrant intercultural community, and global impact
- Holistic education: We provide a holistic educational experience in the liberal arts and professional studies that integrates spiritual, academic, emotional, and social development.
- Christian community: We facilitate the building of loving relationships so that we reflect the Spirit of Christ in our life together.
- Student-centered: We orient our work around the success of our students, making every effort to be responsive to the unique needs, aspirations, and backgrounds of each one.
- Wesleyan: Consistent with our rich Wesleyan holiness tradition, we create and maintain an environment which awakens and fosters truth, righteousness, and justice as made possible by God’s transforming grace through Jesus Christ.
- Civility and hospitality: We intentionally welcome and embrace people from diverse cultures, viewpoints, and faith traditions.
- Servanthood: We model servant leadership to our students and community by building a culture of listening, respect, encouragement, and support.
- Authenticity and transparency: We are deliberately honest in our relationships, candid in our communication, and transparent in our governance in order to foster trust and confidence.
- Excellence: In an effort to provide “the best in education and the best in Christian faith,” we strive for excellence that honors God in all our endeavors.
- Strategic innovation: While remaining deeply rooted in our mission, we are boldly creative and innovative in the methods we employ.
- Accountability: We keep promises, honor commitments, meet and exceed expectations, and are willing to be held accountable for the faithful fulfillment of our responsibilities.
Our lifestyle guidelines reflect the “Articles of Faith and “Agreed Statement of Belief” of the Church of the Nazarene and the Mission Statement of Eastern Nazarene College. The premise of our lifestyle guidelines is to exemplify such personal, moral, and religious conduct as shall be above reproach. This lifestyle premise is for everyone working and living on campus: students, faculty, staff, and administration. This lifestyle premise is a rationale for desirable behavior and attitudes. To be in accord with the purposes and spirit of the College and with the doctrines and standards of the Church of the Nazarene, our lifestyle practices exclude: drinking alcoholic beverages, engaging in sexual acts with anyone other than your spouse, viewing pornographic and violent videos/movies, using illegal drugs or misuse of prescription drugs, participating in gambling, or using tobacco in any form. The College also asks employees to follow dress code guidelines. The College expects all employees to live by this lifestyle premise. We ask for an understanding of the need for lifestyle standards, a good spirit in keeping them, and cooperative efforts in improving them. As ENC employees, we ask that you consider the larger picture that what we do and how we do it reflects on ENC and affects other people as well as ourselves. Our desire is to glorify God in all our efforts.
Eastern Nazarene College policy prohibits discrimination on the basis of race, sex, religion*, age, color, creed, national or ethnic origin, marital status, disability, genetic information, or any other protected class in all aspects of employment including the decision to hire, promote, discipline, or discharge. We actively encourage applications from underrepresented groups.*
*Christian Faith and employment at Eastern Nazarene College: Eastern Nazarene College is an expression of the Church of the Nazarene. It reserves the right to prefer employees on the basis of religion (Title VII, Section 702-703, U.S. Civil Rights Act of 1964). Preferred candidates demonstrate a strong commitment to the Christian faith, active participation in a local church, and a philosophy of Christian higher education consistent with the Wesleyan tradition.