Administrative Services Coordinator, Office of Institutional Advancement Services

 

Eastern Nazarene College, a four-year Christian liberal arts college located on Boston’s south shore, is seeking an experienced Administrative Services Coordinator to coordinate and direct, as well as provide support for and assist with any and all activities associated with Advancement Services and the Office for Institutional Advancement.  The Office for Institutional Advancement leads Eastern Nazarene College’s fundraising efforts, donor relations, and alumni outreach.   

The position, reporting to the Vice President for Institutional Advancement,  interacts on a daily basis with a diverse group of both internal and external constituents to develop, support and maintain programs, activities and strategic initiatives of the Advancement team and must provide seamless, high-end customer service.

This position requires an individual who is able to prioritize and manage multiple projects simultaneously in a fast-paced environment, effectively follow through with each process/project in a timely manner, and support the traditions and values of Christian higher education in a diverse, busy educational institution.

  • Type: Staff
  • Posting date: 09/04/2019
  • Responsibilities:

     

    • Oversee the processing of all donations (church, individuals, and organizations) daily.
      • Processing checks
      • Processing payroll, including set up
      • Processing recurring gifts, including set up
      • Processing online gifts
      • Matching gifts
      • Auditing, reconciling, posting
      • Adjustments of all types – duplicate gifts, historical, requests
      • Printing receipts
    • Manage and report on various campaign projects to the Office of the President, Finance and other related departments, evaluating and providing metrics as needed.
    • Manage the creation and maintenance of scholarship files and other funds to which donations are made. This includes working with Accounting, Financial Aid and other campus departments to obtain information and create new funds, as well as the founding donors and named contacts for the fund.
    • Manage the growth and development of the ENC Society.
    • Responsible for event coordination for Institutional Advancement, from planning to execution including, but not limited to, the ENC Fund Dinner and the Munro Society Luncheon,
    • Manage the development of new initiatives created to enhance the donor base as well as donor participation.
    • Provide oversight of the budgets for Institutional Advancement and Giving Societies.
    • Maintain accurate donor records and maintain donor confidentiality.
    • Oversee constituent mailings including but not limited to: annual report letters to donors – Thank You Note Night (November) end of the year tax receipts (January), and ENC Fund Thank You Notes (April).
    • Oversee “Thank You” Program for gifts
    • Work with the VP for Institutional Advancement to manage the donor development cycle, including managing a portfolio of donors.
    • Demonstrate excellent customer service by answering the telephone line of the VP as well as incoming calls to the Office of Development and routing calls as appropriate; greeting visitors; and promptly responding to general inquiries from constituents.
    • Manage the calendar of the VP, requiring interaction and coordination with internal and external constituents. This includes arrangement of travel schedule and reservations for VP as needed.
    • Schedule and take notes at all Institutional Advancement team meetings and other misc. meetings the VP leads.
    • Anticipate VP’s needs and proactively bring together appropriate people and other resources to support the VP in addressing issues.
    • Attend various campus and community functions/events in support of the VP as needed.
    • Exercise discretion with confidential information which would have immediate negative impact on the operations, performance, or value if shared beyond its intended audience.
    • Order office supplies, other materials and constituent gifts as needed.
    • Handling distribution all department mail.
    • Submit payroll and process time off requests for the Institutional Advancement/Marketing team and student workers on a biweekly basis.
    • Work with Institutional Research to produce various reports pertaining to the advancement function.
    • Assist as requested with the review and edit of documents and materials sent to constituents from all Offices within the Office for Institutional Advancement.
    • Exercise discretion with confidential information.
    • Take on other responsibilities as appropriate and as determined by the Vice President for Institutional Advancement.

     

     

  • Requirements:
    • Bachelor’s Degree with 3-5 years of increasingly responsible administrative experience in a professional setting; experience in higher education a plus
    • Computer proficiency in Microsoft Office suite and customer relationship management databases
    • Excellent interpersonal, oral and written communication and organizational skills with strong attention to detail and a commitment to accuracy
    • Demonstrate ability to handle multiple tasks, identify priorities and work well within deadlines, and identify and take initiative to address circumstances that need attention
    • Ability to work independently as well as collaborate with teams of people at all levels of the institution
    • Has ability to be flexible in adapting to changes necessitating the need to switch job priorities to meet the needs of the institution.
    • Demonstrate a courteous and professional manner with diplomacy and strong problem-solving skills.
    • Demonstrates excellent professional judgment and initiative and discretion in handling confidential materials
    • Ability to work both independently, without close supervision, and as a team player and flexibility to work beyond the regular hours of the workday when necessary
    • Embraces change, is a positive thinker in the face of challenges and change and is committed to continuous improvement
    • Highly motivated and dedicated to the mission and vision of Eastern Nazarene College and to the goals of advancing higher education in a Christian college
    • Demonstrates an active relationship with Christ as expressed in faith and service which is in accord with the mission of Eastern Nazarene College.

     

  • Application Deadline: Until Filled
  • Start Date: Immediately
  • How To Apply:

    Please submit your (1) resume, (2) cover letter, and (3) statement of faith for consideration.

  • Name: Human Resources Director
  • Department: Human Resources
  • Address: Eastern Nazarene College, 23 E. Elm Avenue, Quincy, MA 02170
  • Phone: 617-745-3723
  • Email: careers@enc.edu


Eastern Nazarene College (ENC) is a four-year Christian liberal arts college on Boston’s south shore. ENC offers a breadth of academic programs that prepare students to lead and serve in a diverse world by integrating the “best in education and the best in Christian faith.”  Applicants should be committed Christians and active in a local church. Preference in hiring is given to those with Wesleyan convictions and background, though qualified applicants from other Christian traditions will be considered as well.  www.enc.edu

Our benefits include health, dental, tuition benefits for employee and dependents, competitive retirement matching, generous paid time off, life and disability insurance, and more.  In addition, as a staff or faculty member in our multi-cultural and close-knit community, you’ll enjoy a variety of unique benefits as you play an active role in achieving our mission and supporting our community.

Mission Statement

The mission of Eastern Nazarene College is to serve God, the Church, and the World by providing a quality liberal arts education to students of all ages. Consistent with its Wesleyan heritage, ENC seeks to create and maintain an environment which awakens and fosters truth, righteousness, justice and holiness as made possible by God’s transforming grace through Jesus Christ.

Vision Statement

Embracing its multicultural and urban environment, ENC prepares students to lead and serve in a diverse world by integrating “the best in education and the best in Christian faith”.

Lifestyle Guidelines

Our lifestyle guidelines reflect the “Articles of Faith and “Agreed Statement of Belief” of the Church of the Nazarene and the Mission Statement of Eastern Nazarene College. The premise of our lifestyle guidelines is to exemplify such personal, moral, and religious conduct as shall be above reproach. This lifestyle premise is for everyone working and living on campus: students, faculty, staff, and administration. This lifestyle premise is a rationale for desirable behavior and attitudes. To be in accord with the purposes and spirit of the College and with the doctrines and standards of the Church of the Nazarene, our lifestyle practices exclude: drinking alcoholic beverages, engaging in sexual acts with anyone other than your spouse, viewing pornographic and violent videos/movies, using illegal drugs or misuse of prescription drugs, participating in gambling, or using tobacco in any form. The College also asks employees to follow dress code guidelines. The College expects all employees to live by this lifestyle premise. We ask for an understanding of the need for lifestyle standards, a good spirit in keeping them, and cooperative efforts in improving them. As ENC employees, we ask that you consider the larger picture that what we do and how we do it reflects on ENC and affects other people as well as ourselves. Our desire is to glorify God in all our efforts.