Administrative Assistant, Social Work and Social Sciences (Part-Time, Academic Year)

 

Eastern Nazarene College, a four-year Christian liberal arts college on Boston’s south shore, is seeking an Administrative Assistant to provide administrative support to the Social Sciences and the Social Work Programs. This is a part time position, $15/hour, 29 hours per week, Monday-Friday, flexible hours, but typically 9:00am-3:00pm, August 1 – June 30 each academic year, and reports to the Chair of the Division of Church, Society & Humanity.  You will perform a variety of clerical and administrative functions, and provide academic and program support, including greeting visitors, answering calls, creating and editing documents, assisting in proctoring course content, and managing office supplies and office technology.  The Administrative Assistant must demonstrate attention to detail and accuracy, excellent time management skills, the ability to multi-task and prioritize work, and the desire to support the traditions and values of Christian higher education in a diverse, busy educational institution.

 

 

  • Type: Part-Time Hourly Staff
  • Posting date: 10/08/2019
  • Responsibilities:

    General Office Duties

    • Order approved supplies
    • Copying/printing
    • Process approved payments and reimbursement requests for Social Work and the Social Sciences
    • Coordinate space reservations for program activities
    • Attend and record minutes for monthly program meetings
    • Additional special projects as assigned by the Social Work Program Director and/or Field Education Director or Social Science faculty
    • *Title IX presentation survey tallies
    • *Program Progression spreadsheet
    • *Maintaining Canvas course sites

     

    Academic Support

    • Proctor social work or social science classes (i.e. exams or video presentations)
    • Proctor student make-up quizzes or exams as needed
    • Prepare copies of syllabi and other educational resources for program faculty
    • Place educational resources on reserve at the library
    • Assist the Social Work Field Education Director with the implementation of the annual Field Education Orientation (fall) and Luncheon (spring)
    • Assist the Social Science faculty with the planning and execution of program activities (e.g. Senior’s brunch, Meet & Greet with new students)

     

    Electronic Database/Shared Drive

    • Update and maintain students’ permanent records, including academic and field documents
    • Update and maintain social work and social sciences alumni databases
    • Upload all social work and social sciences syllabi at the beginning of each semester
    • Maintain and upload the Social Work Field Placement Site Profiles under the direction of the Field Education Director

     

    Program Support

    • Assist the Social Work Director with the processing of student applications and payment for Phi Alpha Honor Society
    • Assist the Psi Chi Honor Society with planning and executing activities, including new member induction
    • Coordinate payment collection and ordering of Phi Alpha medallions and certificates, as directed by the Program Director
    • Coordinate the distribution and collection of the annual graduate survey for social work and the social sciences
    • Attend and record minutes for bi-annual social work program advisory committee meetings

     

    Social Media/Recruitment

    • Post approved content on the social work program’s Twitter, Instagram and Facebook accounts

     

     

  • Requirements:
    • Associates Degree or equivalent required; Bachelor’s Degree preferred with 2 years of related experience.
    • Experience in a higher education environment a plus
    • Excellent time management skills and ability to multi-task and prioritize work
    • Attention to detail, accuracy, and problem solving skills
    • Strong organization and planning skills and able to effectively meet deadlines
    • Excellent written and verbal communication skills and a high degree of professionalism
    • Proficient in MS Office Suite
    • Ability to work independently and also collaborate with all levels of the institution
    • Demonstrate excellent customer service
    • High value and appreciate for the Church of the Nazarene and a thoughtful understanding of the Wesleyan Holiness tradition
    • A strong, committed and vibrant Christian faith, evident in daily life, that connects to the mission, vision, values and lifestyle expectations of the college (see statement of faith request in application instructions)

     

  • Application Deadline: Until Filled
  • Start Date: Immediately
  • How To Apply:

    Please submit your (1) resume, (2) cover letter, and (3) a statement of faith for consideration.

  • Name: Human Resources Director
  • Department: Human Resources
  • Address: Eastern Nazarene College, 23 E. Elm Avenue, Quincy, MA 02170
  • Phone: 617-745-3723
  • Email: careers@enc.edu


Eastern Nazarene College is a four-year Christian liberal arts college on Boston’s south shore. ENC offers a breadth of academic programs that prepare students to lead and serve in a diverse world by integrating the “best in education and the best in Christian faith.”  Applicants should be committed Christians and active in a local church. Preference in hiring is given to those with Wesleyan convictions and background, though qualified applicants from other Christian traditions will be considered as well.  www.enc.edu

As a staff or faculty member in our multi-cultural and close-knit community, you’ll play an active role in achieving our mission and supporting our community.

Mission Statement

The mission of Eastern Nazarene College is to serve God, the Church, and the World by providing a quality liberal arts education to students of all ages. Consistent with its Wesleyan heritage, ENC seeks to create and maintain an environment which awakens and fosters truth, righteousness, justice and holiness as made possible by God’s transforming grace through Jesus Christ.

Vision Statement

Embracing its multicultural and urban environment, ENC prepares students to lead and serve in a diverse world by integrating “the best in education and the best in Christian faith”.

Lifestyle Guidelines

Our lifestyle guidelines reflect the “Articles of Faith and “Agreed Statement of Belief” of the Church of the Nazarene and the Mission Statement of Eastern Nazarene College. The premise of our lifestyle guidelines is to exemplify such personal, moral, and religious conduct as shall be above reproach. This lifestyle premise is for everyone working and living on campus: students, faculty, staff, and administration. This lifestyle premise is a rationale for desirable behavior and attitudes. To be in accord with the purposes and spirit of the College and with the doctrines and standards of the Church of the Nazarene, our lifestyle practices exclude: drinking alcoholic beverages, engaging in sexual acts with anyone other than your spouse, viewing pornographic and violent videos/movies, using illegal drugs or misuse of prescription drugs, participating in gambling, or using tobacco in any form. The College also asks employees to follow dress code guidelines. The College expects all employees to live by this lifestyle premise. We ask for an understanding of the need for lifestyle standards, a good spirit in keeping them, and cooperative efforts in improving them. As ENC employees, we ask that you consider the larger picture that what we do and how we do it reflects on ENC and affects other people as well as ourselves. Our desire is to glorify God in all our efforts.